User Roles

Their own school's schedule, game results, standings across the collective, collaboration hub posts, and meeting prep views.

• View and manage their school's game schedule
• Enter game results and scores for their school's games
• Post updates and announcements to the collaboration hub
• Access meeting prep views with live standings and schedule data
• Message other Athletic Directors in the collective
• View collective-wide standings and stats

• Add or remove schools from the collective
• Create or edit games involving other schools
• Change the collective structure type
• Assign roles to other users
• Access governance or commissioner tools

Athletic Directors are invited by the Collective Coordinator or Conference Commissioner. They receive an invitation email, click the link, and complete their profile setup to join the collective.

Full collective dashboard including all schools, all schedules, all standings, collaboration hub, and admin settings.

• Create and manage the collective
• Add and remove schools
• Build and edit the collective schedule
• Configure sports and seasons
• Invite and manage users
• Assign roles to other users
• Access all collaboration and meeting prep features
• Export schedules and reports

• Access Conference Commissioner-only features (governance tools, championship brackets) unless the structure is set to Conference
• Create divisions (requires Conference + Divisions structure)

The first user to create a collective is automatically assigned the Collective Coordinator role. Additional Coordinators can be invited from Settings by an existing Coordinator.

Everything the Collective Coordinator sees, plus conference governance tools, championship bracket management, and conference identity settings.

• Everything a Collective Coordinator can do
• Set conference identity and branding
• Manage governance tools and rules
• Create and manage championship brackets
• Manage the conference calendar
• View conference-wide standings and reports
• Assign Division Admin roles (if using divisions)

• Delete the collective entirely (requires support request)
• Override game results that have been verified by both schools

The Conference Commissioner role is available when the structure type is set to Conference or Conference + Divisions. It is assigned by an existing Coordinator or Commissioner from Settings > Roles.

Their assigned division's schools, schedules, standings, and admin tools. They also see the full conference standings in read-only mode.

• Manage schools within their assigned division
• View and manage division-level schedules
• View division standings and stats
• Assist with playoff seeding for their division
• Communicate with ADs in their division

• Manage schools or schedules outside their assigned division
• Access conference-level governance tools
• Create or delete divisions
• Assign roles to other users
• Modify the conference structure

Division Admin is available when the structure type is Conference + Divisions. The role is assigned by the Conference Commissioner from Divisions > select a division > Assign Division Admin.

Public-facing schedule, standings, and stats for the collective or conference. No admin tools, no collaboration hub, no internal data.

• View the collective schedule
• View standings and stats
• Filter by school, sport, or date

• Enter game results
• Edit schedules
• Post to the collaboration hub
• Access any admin or settings features
• Message other users

View-Only Guests access the collective through a shared public link generated by the Collective Coordinator or Commissioner. No account creation is required.